L O I s
Aircraft Procurement – Industry & Gov't Backgrounder – January 2011
New Aircraft Procurement, RCMP Style – or ... Oh What a Difference
Sensible Contraints can make
when Government Buys New Aircraft
This LOI is not for the military, rather it is for Canada's federal para-military gendarmerie, the Royal Canadian
Mounted Police. Specifically, this LOI is for the phased replacement of two of the RCMP Air Services'
Pilatus PC-12/45 turboprop transport airplanes – identified here by an older marketing moniker,
"Pilatus XII". The PC-12 first entered RCMP service in 1999. But every seven years, like all
RCMP-operated aircraft, these turboprops must be replaced.
This system of procurement was imposed on the RCMP. While the RCMP Air Services have a solid reputation, the RCMP's
procurement practices did not. That came to a head with their 2003 purchase of a luxuriously-appointed Piaggio VIP
transport. The public impression was of RCMP Commissioners and Brass flying around in spendor while day-to-day
Air Services operations struggled on with aging equipment. That former perception hasn't disappeared –
headlines like 'RCMP planes used to fly to social events' do recur. But, at least that problem of an aged
aircraft fleet has been eliminated by a mandated phased replacement of airframes.
The implications for DND procrurement are obvious. The government has already begun to question the wisdom of paying
for 20 year maintenance and support contracts for Air Force aircraft. The next logical step would be to abandon the
lump purchases of replacement fleets in favour of a phased-in replacements before the 'rust out' is allowed to
take hold in earnest.
Obviously there are huge differences in scale
between off-the-shelf RCMP buys and a DND order but it does suggest a way around future procurement
stalemates – like the drawn-out Hercules replacement
or the Maritime Helicopter Project
fiasco. The sensible bit about that mandated RCMP fleet replacement is that, by law, the Mounties are obliged to
sell off their aircraft before airframes are old enough to become a liability. Then, the money received
from the sale must be ploughed back into the purchase of a direct replacement airframe. Perhaps
not foolproof but, even allowing for scale, a system working more smoothly than DND's!
Letters of Interest (LOI) – TWO NEW SINGLE ENGINE
AIRCRAFT [ Replacments for the RCMP ]
Reference Number PW-$$BY-509-20845
Solicitation Number M7594-113061/A
Public Works and Government Services Canada
Associated Components No
Closing 2011-01-07 02:00 PM Eastern Standard Time EST
N1680: MISCELLANEOUS AIRCRAFT ACCESSORIES AND
Region of Delivery Ontario
Agreement Type Agreement on Internal Trade (AIT)
Tender Type Letter of Interest
( LOI )
Estimated Value —
Solicitation Method —
Notice Description TWO NEW SINGLE ENGINE PRESSURIZED AIRCRAFT
Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been
invited to bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No [ ... ]
THIS IS A LETTER OF INTEREST/STATEMENT OF INTEREST AND QUALIFICATION FOR TWO SINGLE ENGINE, TURBO PROP, PRESSURIZED
The object of this procurement is to continue the replacement of the RCMP Pilatus XII aircraft fleet currently
consisting of fourteen aircraft of type.
PWGSC's Policy encourages a supplier pre-qualification process where the cost of proposal preparation by the
industry is seen to be high. By using a Letter of Interest / Statement of Interest and Qualification to initiate
the procurement process, firms evaluated as not meeting the mandatory criteria are informed before they undertake
the effort and expense of preparing a complete technical and price proposal.
The proposed Contractor must supply two (2) single Engine, pressurized aircraft (new) no later than April 1, 2011
and April 1 2012 for the second aircraft. There will be an option for the supply of a third aircraft.
The purpose of this document is to qualify suppliers through an evaluation of aircraft currently in production
against the mandatory criteria herein.
It will be a mandatory requirement that payment for the first and second aircraft includes trade in of the
Trade-in Aircraft Pilatus PC-12/45 SN 315 C-FMPW
Trade-in Aircraft Pilatus PC-12/45 SN 374 C-GMPP
1: All trade in aircraft will be sold in an AS IS, WHERE IS BASIS.
2: All trade in aircraft will have a reserve price. If this reserve is not met, the aircraft will not be sold.
3: Times and equipment subject to change due to operational requirements on the trade in aircraft.
Qualifications of the Suppliers: In order to be qualified, aircraft proposed by the Supplier must meet all of the
following minimum mandatory requirements:
- Be two (NEW) light utility, pressurized, single engine, turbo prop aircraft, with the ability to offer an option
for one additional aircraft.
- Be easily convertible from a minimum of eight passenger cabin seating to cargo carrying capabilities.
- Have a cargo door, (size minimum 52 inches by 52 inches) to accommodate items to include, snowmobiles, plywood
sheets, coffins, and evidence containers
- Have a fluid barrier floor,
- Be capable of operating at an altitude up to 30,000 feet
- Be capable of short take off/landing (2,500 ft/ 2,000 ft) at remote airfields
- Be equipped with "state of the art" avionics equipment,
- Meet Canadian Regulatory Requirements,
- Be certified in compliance with FAR 23 (Federal Aviation Regulations) category requirements at time of delivery
- Have a Maximum Gross Take Off Weight (MGTOW) of 12,500 lbs or less
- Must be a proven type on the market and certified at time of delivery
Each of the mandatory requirements shall be addressed in sufficient detail to permit the evaluation team to
verify the Supplier's compliance.
Canada reserves the right to seek clarification of the Supplier's response at any time during the evaluation period.
Any request for clarification does not imply in any way, whatsoever, that the Supplier is compliant.
All qualified suppliers will be issued a Request for Proposal. No contract will be issued as a direct result of
Inquiries to the LOI/SOIQ are to be submitted by email or facsimile to the Officer named below no later than
five days prior to the closing date of this LOI at 2:00 P.M. Eastern Savings Time.
All qualified suppliers shall contact the following person named below, by email or facsimile by no later than
2:PM on the closing date of the LOI/SOIQ to indicate that they have available and are interested in supplying
an aircraft that meets, at a minimum, the requirements listed on this letter of interest and would like to be
provided with a solicitation bid package.
Any suppliers not meeting the above mandatory requirements need not apply as they will not be considered in this
Hal Scharfe Supply Specialist
Public Works and Government Services Canada Land, Aerospace, Marine Systems
11 Laurier St. 8C1, Place du Portage
Gatineau, Quebec K1A 0S5
Telephone number: (613) 829-5172 Facsimile number: (613) 829-7336
Email address: firstname.lastname@example.org
Delivery Date: Above-mentioned